Trend Design – Notion Operating System for an Interior Design Company

A fully integrated Notion system managing projects, clients, design, finance, sales, HR, and company operations in one centralized workspace.

Client: Trend Design

Industry: Interior Design

Location: Saudi Arabia

Scope: Full Company Operations System

Platform: Notion

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The Challenge

Trend Design is a Saudi interior design company managing:

• Multiple active projects
• Clients with different scopes and budgets
• Internal design workflows
• Financial tracking
• Sales and marketing activities
• HR and team coordination

Before the system:

• Data was scattered across tools
• Departments operated separately
• Project status lacked real-time visibility
• Financial tracking wasn't fully centralized
• Management decisions required manual follow-ups

They needed a centralized, scalable operating system to connect all departments and provide leadership with clarity.

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The Solution: A Complete Notion Business Operating System

We built a fully interconnected workspace with more than 10 relational databases, turning Notion into the company's internal operating system.

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Core System Architecture

Projects Database

The central backbone of the system.

Includes:

• Project name
• Area (sqm)
• Location
• Project cost
• Status (Pipeline / Approved / In Design / In Execution / Completed)
• Linked Client
• Linked Financials
• Linked Design Tasks

This database connects every department.

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Clients Database

Tracks:

• Client contact information
• Related projects
• Communication records
• Client classification

Management can instantly see:

• Total projects per client
• Project value
• Relationship status

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Project Management (Approval Workflow)

This database handles pre-execution decisions.

Includes:

• Study status
• Cost estimation
• Pricing analysis
• Approval decision

Workflow logic:

If approved →

Automatically sent to the Design Department with structured task setup.

This ensures a controlled transition from evaluation to execution.

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Design Department System

When a project is approved:

• Design tasks are automatically generated
• Assigned engineer is linked
• Timeline is defined
• Status is tracked

The design team works within a structured task environment directly linked to the original project.

No manual coordination required.

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Finance System

Tracks:

• Company expenses
• Project-based direct costs
• Indirect operational expenses
• Invoices

Linked to projects for:

• Real-time cost visibility
• Profit tracking per project
• Financial clarity for management

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Supporting Departments

To centralize company operations, we built additional databases for:

Sales

Lead tracking, pipeline, deal status.

PR

Partnerships, public relations tracking.

HR

Team data, roles, employment details.

Marketing

Campaign tracking, strategies, execution status.

Content

Content planning and production tracking.

Meetings

Meeting date, participants, decisions, and action items linked to projects and departments.

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Dashboard & Visibility

All databases are relationally connected.

Management Dashboard provides:

• Active projects overview
• Financial snapshot
• Department performance
• Pending approvals
• Design workload
• Sales pipeline

Everything connected.

Everything structured.

Everything visible.