Resaltk – Research App Project Management System

Streamlined Notion dashboard for managing research app development with tasks, ideas, meetings, people, and documents.

Client Type: Mobile App

Scope: Custom Notion System to plan, track, and execute app development

Tools Used: Notion

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The Challenge

The client, a professor, wanted to develop a mobile application for master's, PhD, and research enthusiasts.

Challenges included:

• Managing multiple ideas, tasks, and priorities
• Tracking meetings with outcomes and action points
• Maintaining contacts, roles, and communication with collaborators
• Organizing documents, links, and research resources
• Coordinating multiple moving parts without losing clarity

Before the system:

• The client used scattered spreadsheets and notes
• Lost time consolidating tasks and ideas
• Had difficulty tracking project progress

They needed a centralized system to plan, organize, and monitor the entire app development workflow.

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The Solution: Integrated Notion System

We designed a custom Notion workspace that integrates six key databases:

Tasks

• Track tasks and recurring tasks
• Set priority, start/end date, and due date
• Clear status monitoring

Ideas

• Quick notes and in-action ideas
• Categorization by status and type
• Link ideas to tasks with one click
• Track progress of each idea

People

• Track collaborators, roles, and relationships
• Fields for name, contact info, account, university, college, field, workplace, CV
• Centralized communication and accountability

Places

• Track locations, contact details, and services
• Relationship type and pricing info

Meetings

• Track date, time, mode (online/offline), and outcomes
• Record meeting goals and follow-ups

Documents

• Store files or links, with date and description
• Central reference for research materials

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Dashboard Overview

All databases are interlinked:

• Ideas can be sent to Tasks with one click
• Meetings reference People and Places
• Documents link to tasks, meetings, and ideas
• Central dashboard provides a full project overview at a glance

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The Outcome

After implementation:

• The client has complete visibility over app development
• Tasks, ideas, meetings, and documents are fully organized
• Priorities and deadlines are clear
• Project progress can be tracked in real time
• Collaboration with multiple stakeholders is simplified

The system eliminates scattered notes, spreadsheets, and lost information, replacing them with a centralized, automated, and scalable Notion workspace.